Contact Management System

For a company, it starts with initiating contact with a leader who takes an interest in its products. It should be noted that a lead is not a potential customer but is the one who shows interest and has the potential to purchase the company’s products. As the business grows, more leads are generated, which creates a complicated situation which if not appropriately managed results in leads leakage. A lead is converted into contact when it establishes direct two-way communication with the company. Hence, to turn lead into a contact, it is essential to manage leads properly.
In current competitive markets, many business ventures are in continuous practice of growing their potential customers, and it leads to a stage where it becomes difficult to keep track of every customer, and thus it leads to the customer’s leakage, missed follow-ups and no customer commitment. Subsequently, it has been reported that an average business organization tends to lose 50% of its customers within a business cycle of five years. Thus, it has become a necessity to keep track of all customers and their needs which changes from time to time; however, it is a complex task to manage a large number of customers while also maintaining records. Hence, it creates a need for an automated system which timely keeps and updates customer records, and these automated systems are termed as Contact Management System.
Contact Management System provides a stable environment to keep track and update all customer information in its database. Contact Management System, or CMS allows the organization to retrieve data of particular customer at any time while also updating it timely. Furthermore, this database helps the company to strategically design their policies and keep themselves up with customer requirements. Secondly, the organization can also search for possibilities to review its sales strategy by examining the present position of the customer by handling connections. In this way, the business achieves a two-part goal by doing so.
The benefits of having contact management systems are;
• Maintaining more efficient and less overhead customer records and using them for maximum customer satisfaction.
• With many clients and candidates, the company has long-term relationships. A company needs a running history of with whom the company is dealing with because of the long-term nature of recruiting communications. Thus, Contact Management Systems helps to look over past communication resulting in more strengthening mutual relationship.
• CMS helps to assess company records and customer approaches which allows the company to promote new offers, resulting increase in sells.
• Alongside keeping track of customer data, CMS can also work as a feedback system, allowing customers to give their input about its products which helps the company to evaluate itself,

Concluding all, it has become an utmost necessity for a company to build a strong relationship with customers which cannot be done efficiently without having an automated system like contact management system. Meeting with customer needs should be the top priority of a company thus it is highly encouraged for a company to maintain an automated contact management system which in turn helps to gain customer support and increases chances of the company’s growth.


Email Marketing & It’s Positive Effects

Email MarketingWe all have witnessed and are still going through the torture of bulk marketing emails that we receive on a daily basis. Some companies think that flooding people’s inbox with email marketing will be of great help to their business but the truth is totally different. Companies try to sell their products by sending thousands of email to consumers daily which mostly goes in trash or spam messages. They believe in bulk emailing and follow no proper marketing strategies.

It is important to understand growing trends and align your marketing strategies according to changing demographics. The new trends and ideas are needed to make things work and do wonders in your business. Till 2010 the bulk emailing was a success but now people have become technology friendly and have many options like mark as spam in their emails. So it is important to target the right audience at the right while you send a marketing email.

It is wrong to say that email marketing does not hold any value now but the truth is it is more effective than any other social media website or app. The only requirement is proper homework about the target customers and the right use of strategies is needed to make them work. Email marketing has certain advantages on the businesses if they put in efforts to maintain their online image as importantly as they manage their physical identity.

The important points are to be kept in mind while doing Email marketing as it will give a competitive edge to the company:

  1. Email marketing is the most cost effective way of marketing your business, products or services.
  2. It is the most time-saving option that a company can adapt.
  3. In email marketing, nothing is printed to posted to consumers so that is why it is also environmentally friendly.
  4. According to latest trends businesses has introduced an option to subscribe and unsubscribe on their websites. This controls the fake audience because a consumer who is interested in your products will ultimately subscribe and by doing this company can send their deals or any update of the business to the selected and prospective customer only.
  5. Through email marketing, you can convey messages to your consumers in the form of text, images or videos. It will be a kind of business branding.
  6. You can introduce your promotional deals through emails by sharing links it will be an easy option for consumers.
  7. Companies also introduce after sales service offers to their consumers through emails which create customer loyalty in the mind of consumers.
  8. Emails are read by the specific number of people and some special gentry which ensures customer loyalty to the company because they will read email at the time that suits them.
  9. Through benchmarking reports that are easily available on the internet you can also do the comparison with your competitors.

Email marketing is still the most effective way of communicating from business to consumers and also from business to business. In other words, it is the most sophisticated form of connecting to your customers or peers.

Managing Small Business is an Art! A Guide For Effective Small Business Management

Managing Small BusinessLife is becoming difficult and competitive as the time is moving forward and with every passing day inflation is also increasing. One person’s earning is not enough to feed the whole family and on the other hand, it is not an easy task to get a job too. In this scenario what are the options for people who are not getting or doing any job and are looking for some ideas for earning? We have a solution to their problems and it is to start some small business and earn their livelihood.

Firstly it needs to be understood that what is a small business? In simple words, it is a form of independent business which comprises of limited size and limited investment keeping in mind which industry you are selecting. A business no matter how big or small it needs proper management and planning before the start-up and for that purpose proper working and a business plan is required.

A business plan comprises of the goals and objectives for starting your small business and also the strategies and guidelines to achieve your set targets. You have to keep in your mind the budget and strength you need to start your business because these two things will decide how much small your business is and how much investment you need. Even a small business requires proper management, planning and right allocation of time and resources in order to be successful.

We are mentioning below some guidelines for effective and successful small business management:

  • Set your goals and define your objectives that need to be achieved.
  • Keep in mind the 4 M’s of Business i.e. Men, Materials, Money and Machinery.
  • Effective time management can save your cost as well as give a boost to your business by allocating the saved time in the business.
  • Allocate your resources and finances appropriately.
  • Develop and build your network so that you do not have to spend more time or cost on advertising or marketing of your business.
  • Hire the best resources i.e. employees but keeping in mind the budget for the salary. Remote employees can also be hired for some tasks. It can save some money.
  • Communicate your vision to your employees.
  • Keep personal and business accounts and expenses separate.
  • Learn to negotiate in order to save money.
  • Try to automate your operations more through machinery and accounting systems for long term purpose. In this way, employee salary cost will be low and the result will be more effective.
  • Give attention to customer feedback.
  • Adapt to change keeping in mind the budget for your business because your customer needs some change and innovation after some time.
  • Try to cut extra cost such as the penalty for paying bills late or excessive luxuries because in the starting you need to focus on your costs in order to earn good profit.
  • Keep track of your progress. Properly monitor and measure the outcomes.

All these above mentioned guidelines are for effective and successful small business management. A person needs to focus and work on these guidelines if he /she wants to start their own business. There are some basic things that need to be focused and managed while starting a small business and then gradually things will start changing as a business will start to grow.

Importance of Project Management in IT Industry

Importance of Project ManagementMany times we have heard the term Project Management. Whether the organization is large or small it is widely used by most organizations. To be precise and explain project management in simple words i.e. it the process of achieving an organization’s goals by planning, organizing and executing its tasks and assignments which leads it towards success and accomplishments. Project management is required in almost every organization. Here we will talk about its importance in IT based companies that how project management is useful for executing information technology projects.

In IT companies there are different projects related to software development, hardware installations, network upgrades, and data management etc. All these functions are really important and need extra monitoring and time because in the 21st century all the organizations are completely based and backed up by IT. Project management has different techniques, methods, and functions according to the need of every industry and the purpose of project management in IT company is to allocate and manage resources in such a manner that it takes the organization towards its goal and success.

Nowadays competition is really tough in IT companies because every day we can see new technologies and methods different companies are opting to bring up their ranking with the help of project management. The main task of project management is to define the goal, set the targets, make strategies to achieve those goals and targets and lastly to execute and closely monitor the work done till desired results are achieved.

IT projects are really sensitive because while introducing and implementing any new technology for the first time in the organization is very risky as it can bring down the whole system so it is really necessary that project management should be done in such a way if any complication occurs there should be a back-up to resolve the issue on an immediate basis.

How to Manage an IT Project

There are certain steps to be followed while managing an IT project because as we discussed above the risk of implementing IT projects. Some important steps which are to be followed mentioned below:

  • The project planning should be done in a team so that each team member should be aware of the target to be achieved and the sensitivity of the project. The discussion should be about the project done repeatedly so that even a minor detail and problem can be discussed and solved then and there.
  • After planning the plan is executed and the team goes live with all the details discussed in the first step, keeping in mind that they can always go back to the first step of planning for discussion if project faces any sort of issue.
  • Now comes the most important part of project management i.e. to monitor and control the project after the execution. Here it should be monitored very closely that whether the project is moving towards its set targets or not.
  • The last part comes after a detailed review and after ensuring that all the tasks are completed and work is being carried out according to set objectives. If everything is positive then the project closure happens.

There are different approaches to completing and performing IT tasks through project management. The approach we discussed above is the simplest and easy to understand.

Investing in Mobile Applications

Did you know that during the year 2017 there were more mobile phone users than PC users all around the globe? Well, that statistic clearly shows our future path. Keeping the growing use of mobile phones in mind, Prescient solutions group inc also provide customer-centric mobile applications. Below we have listed a few of the major reasons why organizations should invest in mobile applications since it is anything but a waste of time or money.

  • Strengthens Communication:

Not only do mobile apps expand the audience list since it has a huge reach, but also strengthen communication. The vendors, employees, team members, and users can all communicate directly through apps within a short span of time thus increasing productivity and producing a better output. The users can share their purchases with friends and family with a simple click thus increasing active engagement of users and leading to the promotion of goods and services. If apps are developed in a manner that is user-friendly, it the organizations can communicate with users about their purchases, delivery, and queries making the organization approachable for users and leaving a lasting impression.

  • Tailored Content Available For Users:

 If apps are developed with sophistication and a lot of thought is put into them, they can lead to massive results for an organization. With apps, you can record every user’s location, preferences, search history and get a good enough idea about his/her interests. All this record can help in developing personalized content for each user that suits one’s interest. If a user opens the app and is greeted with content that is sure to be related to his interest, he won’t ignore it. Who knows he might just go through the updates and make a purchase? Like you or me, all mobile app users love tailor-made content that does not bore them to death. Also, mobile apps should be developed in a manner so anyone who installs and uses it for the first time can choose their preferences and interests. This saved data can filter all the material and show only the updates that match their preferences. Users will not have to go through the hassle to look for something that is according to their liking.

  • Notifications on Apps:

When a user opens an app, he would be greeted with all the notifications and updates he signed up for or might be interested in. That will boost user-app interaction and who does not love all of it served on a silver platter? One click and all the updates as per your liking are on a screen a few inches away from your eyes. The notifications and updates being sent via apps also reduce marketing and advertisement costs for organizations thus allowing them to spend more on areas that require monetary support. Companies save millions each year because of mobile apps allowing swift easy promotions of products and services that also simultaneously increase sales drastically.

A Closer Look at Human Resource Management

Human Resource Management deals with employees whether it is recruitment, training, managing, direction and assistance, hiring, employee development, motivation and communication between management and employees. Many business leaders regard human resource as a separate department that is designed in such a way that it provides many services that include new employee orientation and take care of labors work.In reality, human resource plays a bigger role than people think about it.In fact, human resource can increase profitability and not only this but also helps in the improvement of the bottom line of a business in several ways.

According to research, that is conducted by business and legal resources indicate that more than 60 percent of executives are beginning to see HR as partners with other sectors or departments to increase the worth of business as well as its profitability. There is an outdated notion that HR is there just to process the paperwork has given a way to understand that it actually important in the strategic development of the business as well as the organizational culture. There is the potential for HR to have an immense impact because HR can be aligned with other company’s operation. Human Resource is important for both large businesses, but it is one of the complicated aspects of running in small business. Yet, HR is incredibly important, the employee’s salaries and benefits can be a huge chunk of the business’s operating expenses. The employees are our biggest asset, and one has to manage and protect that asset.

A huge responsibility lies on the shoulder of HR. They have an intense influence on the workplace ambiance of the workplace, creating a friendly environment among employees, settle disputes and work with each other. HR is responsible to recruit the best employees that possess the hard and soft skills. The HR Department is responsible for the management of human resources and all the typical tasks, including recruiting, compensation, payout, conservation, health and safety, compliance, training, and development. Determining the equilibrium between effectively performing core tasks and adding value to an organization can be one of the greatest challenges for any HR team. In turn, they expect to find the individual who is enthusiastic about their career, which increases the chances that employees will stick to the job for a long time. When employees are properly trained and equipped with appropriate tools, they can more effectively perform their work and become more productive. HR plays a key role onboarding process and can take steps to ensure that new employees receive the necessary training and are ready to carry out their work at the highest level. With human resources program and policies, a business will be able to solve the inevitable problems that arise when a business is growing. Employee complaints, legal issues, and clear communication depend on staffing policies to solve the problem. Even if the business is small, employees are working in different places or who telecommunicate from a different location still HR is necessary for the business, different HR apps help the owners to handle the work that is located on different places that include time management, employee tracking and, recruiting and hiring.

Effective Budget Mapping: A Strategy

Budget is a microeconomic concept that is employed by all organizations and businesses, be it large or small. No operation in an organization can proceed without a well-structured financial plan that details thoroughly on revenues and expenditures that achieve objectives. A budget also provides a comprehensive outline of the resources that will be used and purchased to finish a task. If designed properly and with minute details being taken care of, it is a company’s map to track the finances of any stage of operations and ensures that objectives are achieved as planned. An organization is closely aligned to its work as long as the budget is well in place.

Mapping a budget allows to keep an estimate and tracking finances using the budget gives liberty to expand the budget wherever needed and alter it. Wherever budget provides liberty, initiatives can be undertaken such as hiring new workers, investing in a new market or improving advertisement strategy. Not only this, but it is a structured budget that helps business owners decide about raise in salaries, bonuses, insurance plans for workers etc. The adjustments in new sales, overhead costs of operations and tax bills are all planned out as per a budget detailing an estimate of current expenditures as well as those of future. The importance of mapping a budget can perhaps be explained best by small business owners who operate their businesses on a tight budget and even a slight fluctuation in budgets can lead to huge disruptions and loss.

After having detailed on importance and benefits of having a budget, how to map a budget has to be discussed. To ensure an effective budget is put in place, it is best to hire an accountant or a person who excels at handling finances with accurate details. Such an individual will not only plan an effective budget but also track the finances at every stage along with producing concise reports so relevant people can change business strategy or future objectives keeping those in mind.

What cannot be denied is the role of technology in making the mapping of budget easier to structure. With details of every instant and expenditure, manual budget making is often an uphill task. But technology with its software makes it feasible to compartmentalize different aspects of budgets, such salaries, resources purchased and other divisions. This makes the budget easier to read, understand and analyze. Computerized budget aids in spotting the factors affecting the budget or causing fluctuations in it which in turn leads to making improvements instantly.

However, technology itself or one individual alone cannot be the driving force behind budget mapping. All the individuals in the organization who are a part of the on-going operations should be a part of the budget planning committee. Moreover, the budget should essentially reflect the key strategies an organization employs. The budget mapping committee should regularly track the budget to identify areas of weaknesses and strengths and build upon them to yield improved results. The committee must alter the budget as per the needs in case of a situation that requires an instant change.

An exploration of Project Management office and relationship to project performance

The Project Management Office is a group within a business. It can be a separate department in a time of needs. It helps to maintain the standards of project management within the business or organization. The project management office (PMO) is becoming the central hub of the enterprise. Apart from other tasks, its main task is to directly support the project managers. It is now predicted that in future its focus could also lie on strategic project management. Its vital task is to provide a tool for project portfolio management and resource management. The first and foremost goal of project management is to achieve the benefits through standardizing and by following the project management methods, strategies and also policies. It is now becoming popular as the companies that are connected with PMO are earning a return on investment. Nearly seven out of ten companies now have a PMO. It is responsible for the guidance, documentation, and metrics that are connected practices surrounding the project management and implement the projects within the business organization. This office is responsible to provide accurate reports on the project, project activities, and requirement to executive management as a strategic tool in keeping the implementers and decision makers moving toward consistent business-focused goals and objectives. The enterprise and companies need PMOs when there are many projects that need to be controlled. It helps in the coordination of resources with the different departments, it also help to obtain the current and well founded on which the decision can be made. When the environment is dynamic PMO help to take fast decisions. PMO is responsible to collect and provide precise data as sometimes the requirement might increase as people demand such clear data. It is responsible for controlling the classical project portfolio, it is responsible for training and coaching of project managers as well. PMO maintains the overview of the company projects and know the strategies of the organization and make sure that both go hands in hands. But the specific area of the application may vary from company to company. It is helpful for the company not only to look for the project management but also do side task. It maintains the current employee data especially in term of skills, and allocations. It is helpful in the promotion of information and communication. PMO helps to create a knowledge base with the lesson that needs to be learnt and best practices of past projects so it is ensured that there is no repetition of past errors. PMO is beneficial as it includes a successful project portfolio that is concerned with the available resources and corporate strategy. It is helpful in freeing up the time and energy of the managers and team of the project so that they can focus on the important operational tasks. It optimizes the project efficiency and increases the quality of the project and also minimizes the risk present in the project. The success of PMO is not immediately visible or even measurable but high-functioning PMOs has been confirmed by studies.

IT Governance: Drive Down Operation Costs: Save time, standardize, and focus resources

IT governance or ITG refers to those processes that ensure the effective and efficient use of IT resources in the business that enables the organization to achieve the goals. Doing business is now inspiring and frightening at the same time. The rapid speed of internet devices and a number of devices and systems that different businesses that use it in their daily life have opened up the world of cybercrime and that is the biggest challenge that they are facing nowadays. The connection that is used for information sharing and global commerce that is also creating an opportunity for the cybercrime. The risk of cybercrime is now growing bigger and bigger and can become volatile for the organization of any kind and of any size.

In 2016 cyber attack took down the number of popular websites and devices. In this attack instead of a standard computer, malware was used to harness the computing power of the internet of things. We are just aware of the risk that is physical, like earthquake, hurricane, fire etc. The insurance company are only concerned about these physical disasters. But now with the advancement of technology, we are using more digital devices and we never thought about the risk that may lie in the digital world.

Cybercrime is a threat to the internet world. Many businesses involve internet of thing in its business activities. Cybercrime world has risen the silent cyber incidents. So everything that is connected to a computer can be hacked. People think that they are secured from being hacked by hackers but in reality, they are unaware of all the aspects and circumstances they may face in the future. The information that is transmitted on the internet is not always secured because the IoT becomes ubiquitous. Cybercrime is seeking an opportunity to steal new information that may be valuable for the enterprise. One can not differentiate that IoT is a friend or a foe.

Business may need to know to understand where the weakness of connected devices may lie, that how complex the situation and severe the threat is. This type of risk assessment is not easy because different platform, hardware and software that the majority IT teams are unfamiliar with. Any project that involves connected devices that must be designed with security front. The WI-FI enabled devices that are connected internet means that the business the advance that tolls that can differentiate between legitimate and malicious traffic on IoT devices. As more and more devices, that are enabled with the internet, are increasing, more robbing cases are happening.  In business it results in poor customer experience, it can decrease employee productivity and even case of fall of business profitability. For this organization need proper traffic management that can ensure business  continuity and that can avoid customer potential loss. The organization needs IT experts that can handle all type of threats to an organization. Primavera experts are focused on delivering the solution to the organization to meet the demands the organization faces today. Primavera has bought the solution to many industries one of them is IT industry.

Innovation worth growing as it breeds success

Innovation generally means changing the process, or it means to create an effective process or idea. In business, it means creating and implementing new ideas and improving new services. Innovation doesn’t mean inventing, but it means that changing your present business model for the better future delivery of products or ideas. Innovation should be an inbuilt part of your business where you lead the culture of innovation and creative problem-solving. Innovation leads your business to success, as a business that innovates they create more efficient work and have better productivity and also performance. Innovation can work as a catalyst for your business growth as well as success.

Innovation is actually an evolution of creativity, efficiency, and effectiveness. Not only in business but innovation is everywhere. We live being defined as innovation by innovation. It is with us everytime the moment we wake up until we sleep. Our life is always influenced by innovation. For Business, in the sea of innovation, they take the risk and close the biggest gaps in their success. They identify the opportunities and they are rewarded with the title of innovators and leader by their consumers and colleagues. Being an innovator is most important than modifying the idea that came previously, it is the creation of something new.

Innovation is creativity. It needs an environment where it can grow effectively, where it can breed more and for multiple times. Innovation is culture it is not a human being of the system. It can not be bought or you can’t force it. You can breed it and foster an environment for innovation to happen. In businesses bringing new ideas is innovation. More than 90% of business believe that the long-term success of a business firm or organization’s strategy depends upon the development of new ideas and that is innovation. Most of the employees of many companies believe that their companies and not doing well to foster innovation.

Innovation is like an opportunity if you do not avail this, then you are just going to waste the opportunity. The problem arises is that there are so many businesses that are trying hard to innovate new ideas but they have no proper strategy to innovate it as these ideas aren’t productive. For the successful innovation, the business needs to install new strategies that fit best as required by their needs and goals.

Why Innovation is important

Innovation is vital for the growing companies because it gives the edge to the companies in penetrating markets successfully and faster and to have a good connection with the developing markets, it leads to great opportunities. Innovation gives the confidence to take the risk and to get the things done. when the businesses adopt the culture of innovation it will grow and will be successful easily. Despite the fact that this process of creativity is not easy. It is not always simple to implement new ideas. Be Innovation and it should always be a part of your approach. When you have creative thinking so that problems can be solved strategically. The right innovation technique can save your time and it can give you competitive lead in the expansion of your business.

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