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What should be known while scheduling?

During project management a very important and basic step is program or task scheduling. Project managers give a very significant importance to this. This article proves to be of great help for project managers who focus on the importance of scheduling.

While scheduling there are a number of terms that should be known.

Few of them are listed below.

ACTIVITY:

While working towards a larger goal, a task or process to be accomplished in a set period of time is called activity.

Actual cost:

The actual or real amount paid for labors or materials.

Activity relationship:

An ordered link between two activities representing the order of execution.

Approved change request:

A prove that can be a document which approves changes made to the contract.

Approved and reviewed by all stakeholders

Backward pass (backward plan):

Also known as critical path calculation, calculates earliest dates for activities on the network. It works backwards to find the finish dates and latest starts.

Bar chart:

A chart on which bars are used to represent activities. Lined up on an X axis time scale, length of the bar represents time duration.

Base line:

A set of dates and cost frozen at the start of the project and is used in evaluating the performance.

Change estimate:

An estimate of a potential change that can be made to a project, which helps in determining the overall cost of the project. Main focus is in cost, resources and scheduling.

Change impact:

The effect of a change on the whole project

Committed cost

A payment that is not yet made but is committed by the stakeholders, it can b in the form of a purchase order or a contract which is not recoverable.

Cost break down structure:

Breaking down in to cost elements for cost control planning.

Critical activity

An activity being carried out on the critical path of the project

Critical path:

A sequence of network activities, which adds up to the longest over all duration. Which determines the shortest time to complete the project

Critical path analysis:

Analysis using the longest path of a project. This aims to identify whether the project can be completed on time and tasks are a barrier between the project and its timely completion. The mile stones are identified and eliminated.

Date constraint:

Mainly used in scheduling software tell us the starting and ending date of tasks and sub tasks in a project. Often used to delay activities or imposed date deadlines in a schedule.

Direct labor:

A labor which can be directly allocated to the output of a productive account. It can either be allocated to a cost Centre. Usually not directly related to output.

Double resource estimated duration:

If the assigned levels of resources have doubled, it successfully measures the length of the activity duration

These all tasks are a very important and essential part of scheduling. These primary key factors helps the project managers in scheduling the tasks for getting maximum progressive output from the project.

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Process Improvement – Project Management

This article covers the organizational use of Primavera Software.

It mainly focus on the abundance of functionality in oracle primavera. unlocking and correctly using those capabilities is the key to maintaining a successful implementation.  PSG consultants have extensive experience in all functional aspects of the Oracle Primavera application suite.

Process-Improvement

Our consultants can work through your business processes to ensure that the functional capabilities provided by the Oracle Primavera suite are leveraged in a cost efficient manner and to provide benefit to your users specific to accuracy, time-saving, reporting and ease of use.

Our Experience

Demonstrations

The Oracle Primavera manuals are good but sometimes there is no substitute for seeing the tool in action.  Our consultants have demonstrated virtually every component of Oracle Primavera to audiences ranging from senior management to technical team members.

Process Design

To achieve an automated workflow that guides users through standard business processes, Oracle Primavera provides the mechanism to send actions to individuals to complete the steps identified.  Escalation and reminder conditions can also be placed into the process to prevent bottlenecks.

When data changes, processes can react to the data change, allowing steps to be executed in an automated fashion to notify and ultimately rectify.  PSG consultants have designed processes to aid in the compliance of many requirements (e.g. Sarbanes Oxley) to automate time approvals to facilitate conditional time approvals, define risk management processes, and outline project and program creation.

Financial Structure Maintenance

The financial capabilities within Oracle Primavera can appear to be complex in terms of all of the settings that need to be made, classifications to define, matrices, bill cycles,  charge backs, etc.  PSG consultants can work with your finance department to identify and install the financial attributes required to achieve a streamlined project accounting process.  Furthermore, our technical staff we can establish a link between Oracle Primavera and your finance systems to provide transparency into all your portfolio investments.

Security Structure

The security functionality within Oracle Primavera allow for multiple levels of granularity :

Instance Based – Where the user has a specific right to an instance of an object e.g. an individual project.

OBS Based – Allowing on the organizational structure that has been defined for your company and linked to the many objects within Oracle Primavera e.g. Projects, Resources, Processes.

Global – Allowing users access to all instances of a particular object or defines an area of the application they can see (e.g. Administration)

Additionally, there is financial security which is governed by the entity structure defined as part of the financial setup i.e. membership to an entity gives certain restrictions on what a user will be able to do such as. Post to WIP or Billing, etc.

PSG consultants are be able to aid you in defining a security model which can be adapted easily for future changes without complicating the business.  New users can then be identified by a particular role to be easily added to certain groups to enable set up and go on Oracle Primavera to ensure that the new starter process is more streamlined.

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Primavera Consultation Services

It is the most powerful, robust, and easy to use solution for globally prioritizing, planning, managing and executing projects, programs and portfolios. Primavera P6 is an integrated project portfolio management (PPM) solution comprising role-specific functionality to satisfy each team member’s needs, responsibilities and skills. It provides a single solution for managing projects of any size, adapts to various levels of complexities within a project, and intelligently scales to meet the needs of various roles, functions, or skill levels in your organization.

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Primavera P6 provides executives with a real-time view of their organizations project, program and portfolio performance. It equips managers with the right blend of usability, power and flexibility to effectively and efficiently execute on projects, and enables individuals across all levels of an organization to analyze, record, and communicate reliable information and make timely informed decisions.

KEY BUSINESS BENEFITS

• Select the right strategic mix of projects

• Assure project, IT and corporate governance

• Enhance processes and methods

• Improve project team collaboration

• Measure progress toward objectives

• Complete more projects successfully and with the intended payback.

There are a number of consulting and implementation services provided by oracle Primavera P6 and it’s partners. They have a number of advertisers that help them with these services.

The list of these partners and advertisers are as follows:

1.Keen science pty limited

2.Insynchro group of industries

3.prescience technology

Keen Science Pty Ltd is a specialist portfolio, program and project management services provider. We operate in Australia, as well as internationally. We help our clients achieve their strategic goals through the combination of expert project management practices and industry recognised project management solutions. We deliver services and solutions that provide transparency and control over all aspects of the project delivery process.

With a strong focus on best practise, we have recognised the benefits of integrating technologies to strengthen the program and project governance structures and to deliver productivity benefits.

We advocate the application of fully integrated project management tools to deliver total project controls solution and provide the client organisation with auditable and evidence based information to ensure their projects are delivered on time, on budget and within the specified scope. Our approach of fully integrated systems increase the visibility of performance trends and provide early warning indicators, as well as delivering tailored reporting to meet the client requirements.

Our consulting team can design, develop and implement these multidimensional control systems, as well as provide the expertise to operate them.

IGC:

Insynchro has more than 15 years of experience in designing, implementing and supporting highly effective integrated project controls solutions.

Our clients represent most industry sectors as well as government, and the solutions we have implemented range from controls for a single-project through to enterprise-wide systems for project intensive multinational organizations.

Our offering combines industry expertise with precise implementation skills which enables us to develop functional solutions that help our clients realize the full potential of each project, and simplify the process of maintaining control over multiple projects.

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Primavera P6 Analytic Release

AN IMPORTANT ADDITION TO PRIMAVERA TRAINING.

The Primavera P6 Analytics Rel 8.x course is suitable for administrators and end-users alike who use Primavera P6 Analytics (R1.2) with Primavera P6 R8.0 or R8.1 Students will learn how to use P6 project management data to create basic requests, create filters, build views and charts in requests, establish gauge views, pivot tables and create dashboards. Oracle BI Publisher and BI Deliver are covered in this course.

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IT IS A TWO DAYS COURSE.

THE AUDIENCE INCLUDES:

Project managers, functional implementers, administrators.

Pre requisite:

There are no pre requisites.

Before getting to know what this course offers, we need to understand what is primavera analytics.

Oracle’s Primavera Analytics is a packaged business intelligence solution that provides valuable Insights into your projects and portfolios in Primavera P6 Enterprise Project Portfolio Management and Primavera Unifier so you can uncover trends and identify issues before they escalate, helping you to make better, informed decisions

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The most important factor of primavera analytics is handling projects with ease.

That may include Gain unprecedented visibility into your Primavera P6 Enterprise Project Portfolio Management and Primavera Unifier projects and portfolios. Uncover trends, discover the root cause of issues, forecast costs, and improve strategic and project-level decision-making.

Some of the best practices in industry regarding analytics:

Oracle has collected years of best-practice metrics, key performance indicators (KPIs), reports and scorecards from project, program and portfolio managers to create Primavera Analytics. By implementing Primavera Analytics, you will immediately reap the benefits of proven methods of enhanced resource analysis, variance analysis, earned value management, and cost and schedule performance.

With Primavera Analytics, you can leverage the power and flexibility of the Oracle

Business Intelligence platform to add your own reports, scorecards and KPIs to the

solution beyond the pre-configured set of dashboards you receive. You have full control to modify the default dashboards and can build your own report.

Gain a clear understanding of project and program schedule and cost performance this bringing attention to problems.

 

SUBJECTS COVERED IN PRIMAVERA P6 ANALYTICS TRAINING:

  1. Creating Requests
  2. Filtering Requests
  3. Creating Charts & Working with Views
  4. Creating Gauge Views & Pivot Tables
  5. BI Dashboards
  6. About BI Publisher
  7. About BI Delivers

KEY POINTS IN LEARNING:

  1. Build Dashboards
  2. Create Pivot Tables
  3. Use BI Publisher
  4. Create Requests & Charts
  5. Work with Views
  6. Filter Requests

OUTCOMES INCLUDE:

  1. Create Requests
  2. Filter Requests
  3. Create Charts
  4. Work with Views
  5. Create Gauge Views Create Pivot Tables
  6. Build Dashboards
  7. Use BI Delivers
  8. Use BI Publisher

 

This training course will help you in following way:

  1. Uncover deep insights into projects, as well as complete history and trends over time
  2. Quickly identify potential performance issues
  3. Correct problems throughout the project lifecycle
  4. Make better project portfolio decisions

Usually the resources you have in primavera analytics includes:

White papers

Business briefs

Webcasts

Assessment tools

Productivity kits

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Primavera P6 Training Classes

As mentioned in our previous articles introductory articles to training

Training is a very essential tool in any kind of resourceful work. If you do not train your employs right.

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There are a number of ways the work can go wrong causing downfall to your organization. The presumed goal of training software project managers is to equip them with the knowledge and competencies that will help them to be successful in different domains regarding the domain of Software project management.

Now we focus on different classes provided by ORACLE for the training of their project managers. Which are discussed in detail as follows:

  1. Primavera P6 PPM fundamentals
  2. Primavera P6 PPM advanced
  3. Primavera P6 EPPM fundamentals
  4. Primavera P6 EPPM advanced
  5. Primavera P6 application administration

 

Main topics covered in Primavera P6 PPM fundamental is as follows:

  • Project Management Life Cycle
  • Understanding P6 Data
  • Creating a Project
  • Establishing Work Breakdown Structure (WBS)
  • Adding Activities & Using Activity Views
  • Creating Relationships
  • Project scheduling (CPM)
  • Assigning constraints
  • Using reflection projects
  • Resource and roles
  • Baselines
  • Project reporting

TOPICS included in Primavera P6 PPM advanced are:

  • Creating  Resource teams and roles
  • Managing multiple projects
  • Advanced resource planning
  • Managing and allocation of resource requests
  • Advanced scheduling methods
  • Advanced project reporting

Topics covered in Primavera P6 EPPM fundamental is as follows:

  • What You Will Learn: Defining the Organizational Breakdown Structure (OBS)
  • Describing the Enterprise Project Structure (EPS)
  • Creating a Project
  • Creating a Work Breakdown Structure (WBS)
  • Activities & Views
  • Relationships
  • Scheduling
  • Constraints
  • Project Workspace
  • Roles Resources
  • Baselining
  • Dashboards & Portfolios
  • Managing Issues & Risk

Primavera P6 EPPM advanced covers the following topics:

  • Creating Resource Teams and Roles
  • Analyzing Portfolio Details
  • Viewing Portfolio Performance
  • High-Level Resource Planning
  • Managing Allocations
  • Staffing Resource Requests
  • Resource Leveling
  • Advanced Scheduling Techniques
  • Reports

Primavera P6 Application Administration includes following classes.

  • Working with Data Structures
  • Working with Enterprise Data
  • Managing Users
  • Resource Administration
  • Global Dashboards & Views
  • Portlets
  • Managing Services
  • Portfolios
  • Application Settings
  • Project Portfolios Routine Maintenance

These courses are of different durations and hold different pre requisites as well. A person interested in opting any one of them need to pick exactly what he requires, which can be found in the vast domains of primavera P6 Training classes. The class leads participants through the entire project life cycle, from planning projects through execution of detailed work. Using a proven approach, our Oracle Certified training is centered on transferring the skills and best practices used by our Primavera consultants to solve your real world project challenges.  PSG’s Primavera training workshops can by request, be delivered in 1/2 day sessions for your convenience at an additional fee.

For registering in any of the above mentioned classes , click on the link below:

http://www.psgincs.com/course-detail-page.php?courseId=6

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How Primavera Training is Helpful for you?

Primavera software training design helps companies maximize their profit on investment. The training design is delivered in 1,2,and 3 day courses, our instructors are highly qualified and hold experiences in a number of domains regarding software project management. They have experiences of real life problems thus giving the best solutions to your problems. They also have a vast experiences in utilizing a vast range of primavera products. The experiences are shared through workshops, one-on-one monitoring , discussions and client engagements prescient solutions group gives both on site classroom and live online primavera software training.

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Our instructors use a proven approach. Our oracle certified training is centered on transferring the skills. Our Online Primavera software training provide a one-on-one enviornment for participants, allowing students and instructors to set a pace that maybe quicker than traditional onsite training.  All Primavera training classes can be tailored to meet your specific needs, including customized project data and student workshops*. Our online training utilizes web conferencing and application sharing technology to enhance and facilitate your learning, and the knowledge transfer process.  Contact us today to see what Primavera software training class will work best for you. There are individual classes available as well according to the industry requirement.

The list of online training classes is as follows.

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Applications

With Oracle Applications Training, you’ll gain proficiency using a variety of solutions that automate manual and time consuming business processes. From Business Intelligence, to Procurement, to Financials and more, our expert Oracle Applications instructors deep dive into more than 80 products.

Agile
Oracle Agile applications help organizations of all types and sizes to innovate profitably. And when combined with hands-on Oracle Agile Training, you’ll learn how to leverage the industry’s most comprehensive enterprise solutions. CRM On Demand

Using Oracle’s CRM On Demand solutions, companies are able to deliver a unified cross-channel experience, while driving sales. To maximize the benefits of this smart application, enroll in Oracle CRM On Demand Training to learn about contextual intelligence, real-time analytics and more.

User Productivity Kit (UPK)

Used by over 4,000 organizations and project teams, Oracle User Productivity Kit can help mitigate risk and reduce time to deployment. With Oracle User Productivity Kit (UPK) Training, you’ll understand how content development, deployment and maintenance can be simplified and streamlined.

Database

Oracle Database Training will help you develop a thorough understanding of Oracle Database, as well as its related products. With more than 50 Database offerings, enhance your knowledge of Database 11g, MySQL, Data Guard, and more.

Enterprise Management

Oracle Enterprise Management Training gives you hands-on experience using Oracle’s integrated enterprise IT management product line. By deep diving into this complete cloud lifecycle management solution, you’ll learn how to quickly set up, manage and support enterprise clouds and more.

Industries

In the Insurance, Retail, Utilities, Communications and Health Sciences industries, Oracle products improve performance and reduce cost. When combined with Oracle Industries Training, you’ll learn how to navigate over 30 Industries products designed to address and eliminate specific industry pain points.

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How Project Management Training is Important?

Training is a very essential tool in any kind of resourceful work. If you do not train your employees in right way; there are more chances of work go wrong and can cause downfall to your organization. The presumed goal of training software project managers is to equip them with the knowledge and competencies that will help them to be successful in different domains regarding the domain of Software project management.

project_management

These will not guarantee success but make success more likely. Over the years, the notion of success has expanded greatly from simply meeting requirements, delivering on time and not exceeding the budget to include a plethora of other success criteria. In fact, what success is; often changes many times during the project. This and many other facets of software project management frustrate and perplex untrained software project managers since most enter into this role untrained.

This article presents what anecdotal and experimental evidence has shown software project managers need to know that can be conveyed via training programs. Today’s software project manager can also benefit from this information to overcome many of the misperceptions about nearly everything regarding software project management.

The need of the hour is managing adequate issues of software engineering projects that cannot be done without the use of software project management. The importance of adequate management is becoming more apparent with each passing day. Usually in organizations the project managers are not trained at all or are poorly trained. This article examines what we now know is needed to successfully manage software engineering projects and how education can help transfer this information.

Software project management represents a paradox within the software engineering community.

It has been described as being more vital to software project success than all other factors combined, yet there are still no conferences or journals devoted to this topic. In fact, international conferences on software engineering rarely list software project management as a topic in the call for papers topic list. Finally, we are slowly realizing what other knowledge work related professions have known for a long time – project managers are not born, they are made – through education. The problem is that there is no general agreement on what knowledge and skills a software project manager needs in order to be successful. In fact, we have yet to agree on just what success in software engineering is. This article examines what software engineering project managers need to know, what skills they must possess and how these may be acquired through education. The resources cited are not restricted to software engineering alone as there is a lack of research in this subject.

Before we move to the training part we need to know what software project managers actually do. The tasks they carry out are.

According to a very successful and renowned CEO Robert Townsend, the most skillful and capable person in a team should be made a manager. Because of his caliber of carrying out the underlying tasks and managing what needs to be done when.

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Have Problem Listing Open End Activities In Primavera P6

If you want to list up open-end activities in Primavera P6 and you can’t find any option in p6. A simple way is exporting activity relation detail to excel and separate predecessor with only SS successor. But that is a too lengthy process because at times you don’t know what formulas to apply in excel for fast working.  In excel one predecessor can have more than one successor. So you have to select predecessors with fully SS relation successors only.  Download are free to use schedule viewer from www.xerviewer.co.uk . We have a project health check section which provides various checks including ‘ACTIVITIES WITHOUT SUCCESSORS’

There is a checkbox under this section where you can include or exclude activities with SS successors only. You can then export the activities to excel.  Hope this would be of great help for you on your project. You can still contact our experts if you face any ambiguity on provided email addresses globally or contact to the vendor who provided you with the software.

Here are some problems that you might face and we are giving solution to it in advance so that our blogs could be of great help for you. If you use the above mentioned schedule viewer which is, www.xerviewer.co.uk and if it proves to be good there might a problem arise that it shows activities without predecessors or successors. It might not show open end activities. Only showing milestone activities with no successors and predecessors, this might create a lot of confusion or ambiguity. The problem can be, your, not tagging the checkbox. Consider, start to logic as missing.

Done. The other problem can be how to export that list to excel. When you try to export the whole project is exporting. Well that is a big issue but you need not to worry. When all the project activities are exporting including those without successors but you just want to export the list, not the Gantt then what you need to do is after clicking export and the options box comes up, you ought to select ‘expand to level 1’ and deselect the ‘ draw Gantt option’.

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Another problem that can rise is, what can be the formula or any other method for extracting SS relation activities in excel. The solution is using the formula count if (). You could sum up the total number of successors for each activity ID and the subtract the number of SS successors.

Another problem can be with the registration code being invalid there can be multiple reasons of it but one that have been commonly witnessed is moving or copying the existing file if you have copied or moved the file, the new file would need it’s own registration key. For the key that has been generated to you, you must use it for the existing file and not for any have new, moved or copied file.

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Primavera Jobs Contract and Positions

Primavera jobs contract and positions :

As a specialized primavera partner and software provider. PSGINC, we work closely with our customers in project engagements. PSGINC is regularly contacted for services that support long and short term job requirements. These staffing engagement often have the potential for permanent hire for the candidate after the initial contract period.

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Consultants and contract employee’s are encouraged to submit their resume for consideration on positions that match their respective skills and the job positions they desire. After the submission of your resume you will likely to receive a confirmation email for the job interview. The email will contain the current positions available for job. It would be updated by the job board, which may contain the client postings for primavera project management related positions.

The typical requests for staffing that are received may include:

  1. Primavera schedulers.
  2. Project managers and engineers
  3. Estimators
  4. Project controls/ administrators.
  5. Construction site managers and superintendents.

The employers can post the project management jobs listing for free.  Whereas the candidates can apply for job by posting their resume. PSGINC gives equal opportunities to all employers.

Primavera p6 supports public sector and federal projects:

Whether your federal organizations require an OMB 300 or 53 our expertise in CPIC provides you the confidence that your submissions will be on time, and compliant with federal requirements. We couple our mission expertise with product expertise, now the question here arises, what is exactly CPIC, the CPIC program is a structured integrated approach to managing information technology (IT) investments. It ensures that all IT investments align with the EPA mission and support business needs while minimizing risks and maximizing result, outcomes, gains and profits. Throughout the complete investment lifecycle.

The CPIC relies completely on systematic growth that means the flow of progress is not subjected to discontinuous approaches, it may also refer to the growth rate being systematic.  That ensures faster growth and progress rate. The systematic approach is towards the IT investment that contains three important phases, select, control and ongoing evaluation. To ensure each investments objectives support the business and mission needs of the agency.

The needs shall fulfill the requirements needed for the investments growth of the agency for which the investment phases are selected.

Oracle’s prosight is the technology of choice for managing CPIC missions, PSGINC gives you the confidence your submissions will be on time. PSGINC gives you the confidence that we can execute your CPIC requirements. But also navigate your technologies, reducing risks and maintaining compliance. PSGINC is adept in navigating federal acquisition regulations (FAR) and supporting federal and government agencies in their needs for business and technology needs. The agencies that may include Federal small state minority and disadvantaged contractors. SBE, DBE, MBE ccr, 8a edge HUB zone. Federal contracting and procurement programs for prime and general contractors. Contractor’s general registration. General services administration schedule. Indefinite quantity contracts to name a few agencies in this regard.

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Introduction to Primavera Systems Incorporation

Les Seskin, Dick Faris and Joel Koppelman are those legendary names who founded Primavera Systems, a brand name under which many soft wares that collectively form a comprehensive Enterprise Project Portfolio Management (EPPM) solution are marketed. Primavera was launched by Primavera System Inc. in 1983 but later on it was acquired by Oracle in 2008.

Primavera software caters the needs of a vast range of dimensions of a business. It includes project management, collaboration and control capabilities and integrates with many other soft wares.

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Primavera Systems Incorporation specializes in, product as well as program management software for almost all business areas which include architecture, construction industry, oil and refinery companies, Engineering etc. Primavera software is so well refined and articulately designed that it focuses on measuring performance, assuring governance, controlling in the best possible manner the overall activities of staff of a huge number with primary task of Project Portfolio Management which is its core essence. It helps in team collaboration enhancements and prioritization of investments and resources. A huge number of clients consider procuring this system due to one of its most attractive features which is support to risk management.

Primavera Systems Inc. has been continuously working on improvement of its effectiveness to help organizations increase their productivity in terms of ROI. The latest version of Primavera software is P6 with resumed improvement from Inspire, Evolve, Suretrak, Pertmaster, Cost manager, Contract Manager and Prosight. P6, which is the newest addition to the suite of Project Management Solutions, provides real-time view of portfolio performance. Risk management or what-if scenarios come under full fledge separate Primavera packages and offer scorecards and capacity analysis.

Such huge systems always require some special treatments as they produce the maximum fruit also. Their hardware requirements vary greatly depending on a client’s needs but in general, their hardware specifications apply to all software packages. Besides, client operating system must be Windows XP professional, Windows vista business addition or Citrix.

After all the pre-requisites have been dealt with, choose the right projects for the greatest business value. Then effectively plan, organize, manage, control and appraise your projects of all sizes. But the fact must be admitted and acknowledged that projects are becoming continuously unpredictable and more complex due to new emerging challenges, scarce resources, economic uncertainty, fluctuating markets, changing business demands, employees’ demanding more around-the-clock collaboration. In such situations, even medium level enterprises change in their plans and try to execute the right projects, easily and affordably.

Primavera is key to effectively address all above challenges that an organization faces in daily operations. Oracle’s enterprise primavera project portfolio management solutions enable organizations to intelligently manage their programs and projects. Real time visibility and practical information can be had using Primavera solutions. An organization can determine whether enough or sufficient resources are available or appropriate skilled personnel or team members are there to accomplish the tasks. Primavera solution helps a project manager evaluate the risks and rewards associated with projects and programs. You can achieve optimal performance in respect of management, collaboration, and control capabilities that is needed to effectively execute a project from start to end.

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